Determinants of participation in worksite health promotion programmes: a systematic review
© Robroek et al; licensee BioMed Central Ltd. 2009
Received: 16 December 2008
Accepted: 20 May 2009
Published: 20 May 2009
The workplace has been identified as a promising setting for health promotion, and many worksite health promotion programmes have been implemented in the past years. Research has mainly focused on the effectiveness of these interventions. For implementation of interventions at a large scale however, information about (determinants of) participation in these programmes is essential. This systematic review investigates initial participation in worksite health promotion programmes, the underlying determinants of participation, and programme characteristics influencing participation levels.
Studies on characteristics of participants and non-participants in worksite health promotion programmes aimed at physical activity and/or nutrition published from 1988 to 2007 were identified through a structured search in PubMed and Web of Science. Studies were included if a primary preventive worksite health promotion programme on PA and/or nutrition was described, and if quantitative information was present on determinants of participation.
In total, 23 studies were included with 10 studies on educational or counselling programmes, 6 fitness centre interventions, and 7 studies examining determinants of participation in multi-component programmes. Participation levels varied from 10% to 64%, with a median of 33% (95% CI 25–42%). In general, female workers had a higher participation than men (OR = 1.67; 95% CI 1.25–2.27]), but this difference was not observed for interventions consisting of access to fitness centre programmes. For the other demographic, health- and work-related characteristics no consistent effect on participation was found. Pooling of studies showed a higher participation level when an incentive was offered, when the programme consisted of multiple components, or when the programme was aimed at multiple behaviours.
In this systematic review, participation levels in health promotion interventions at the workplace were typically below 50%. Few studies evaluated the influence of health, lifestyle and work-related factors on participation, which hampers the insight in the underlying determinants of initial participation in worksite health promotion. Nevertheless, the present review does provide some strategies that can be adopted in order to increase participation levels. In addition, the review highlights that further insight is essential to develop intervention programmes with the ability to reach many employees, including those who need it most and to increase the generalizability across all workers.
The imbalance between physical activity (PA) and nutrition is an important cause of overweight and obesity, which in turn are important risk factors for cardiovascular diseases (CVD), and other chronic diseases . The World Health Organization reported that, globally, there are more than one billion overweight adults and at least 400 million obese adults . In the primary prevention of obesity, a large variety of health promotion programmes are offered.
In the past decades the workplace has been identified as an important setting for health promotion, since it offers an efficient structure to reach large groups, and makes use of a natural social network [3, 4]. Research has thus far mainly focused on the effectiveness of these interventions. There are, however, several reasons to also investigate participation in health promotion programmes at the workplace. Firstly, the effectiveness of a worksite health promotion programme (WHPP) will be influenced by the characteristics of the target population and the proportion of the population that enrols in the offered intervention. As such, differences in participation levels may partly explain the large differences in effectiveness of WHPPs observed [3, 5, 6]. Secondly, WHPPs have to deal with variable and often low participation levels . This may hamper the external validity of the findings, particularly when selective groups of individuals participate in the programmes. Earlier studies addressing participation in worksite health promotion [7–10] presented participation levels varying from 8% to 97% . In a review, Glasgow and colleagues (1993) reported that men, blue-collar employees, and smokers appeared less likely to participate . In accordance with these findings, Dobbins and colleagues (1998) found a higher attendance in an at-work health risk assessment for women and those of higher occupational class. A lower participation was found among current or past smokers, but no differences were found for alcohol consumption, physical activity, and nutrition . Thirdly, low participation will result in low cost-effectiveness.
Since the last systematic review on participation in WHPPs in 1993 , numerous worksite programmes aiming at physical activity, nutrition and overweight have been evaluated for their cost-effectiveness. Knowledge about programme characteristics that contribute to participation is required to increase the cost-effectiveness of the interventions, which may be crucial for companies implementing the programmes. In order to update and extent previous findings it is important to investigate (1) who are reached by means of WHPPs on physical activity and nutrition, and (2) when participation is more likely. Hence, we conducted a systematic review with the aims 1) to describe participation levels in WHPPs, 2) to evaluate underlying individual, health- and work-related determinants of participation, and 3) to analyse programme characteristics that influence participation levels.
Identification of the studies
Relevant articles were identified by means of a computerized search in the bibliographic databases PubMed and Web of Science from 1988 up to December 2007. The following combination of Mesh-terms and keywords was used: (Workplace OR employee* OR worker*) AND (exercise OR fitness OR (physical activity) OR sport OR nutrition OR fat OR fruit* OR vegetable*) AND (intervention OR program*) AND (participa* OR response OR respondent*). For the literature search in Web of Science the Mesh terms were converted to keywords. For inclusion articles had to fulfil the following criteria: (1) the article described a WHPP on physical activity and/or nutrition as primary preventive intervention (primary prevention has been defined as the promotion of health by personal and community-wide efforts ) (2) a quantitative description of determinants of initial participation at the start of the programme was given, (3) the association between demographic, health-related, or work-related determinants and participation was expressed in a quantitative measure, such as an odds ratio, or sufficiently raw data were provided to calculate these associations, and (4) the article was written in English.
In total, 283 articles were retrieved for full review, of which 31 out of 261 (12%) were excluded due to not describing a WHPP, 9 (3%) because they did not describe a programme on nutrition or physical activity, and 41 articles (16%) were excluded for a variety of reasons. Of the remaining 180 articles describing a WHPP on nutrition or PA, 172 (96%) did not include any information on characteristics of non-participation and 8 studies (4%) did not include any quantitative information on these characteristics. Finally, 22 (9%) publications met our inclusion criteria.
A data form was used to extract information on the number of participants, the target population, demographic (e.g. sex, marital status) as well as health- (e.g. physical activity, weight) and work-related (e.g. job type, company size) determinants of participation. Finally, programme characteristics as the availability of incentives, the requirement of paying a fee to participate, the programme type and the targeted behaviour were obtained. The first author (SR) performed the data extraction and the last author (AB) verified all extracted data. In case of doubt, data were discussed until agreement was reached.
After the data extraction, programmes were divided in three groups: (1) programmes with a fitness centre or exercise programme as main component, (2) with education or counselling as main component, (3) and multi-component programmes. One study evaluated a fitness centre programme next to a multi-component programme, and described the determinants of participation in both programmes separately . The determinants of this study were considered separately for both programmes, resulting in 22 publications describing 23 studies.
The first step in the data analysis was to express participation levels as a proportion of the number of eligible participants. Subsequently, the analysis focused on measures of association between determinants of participation and participation levels. In case no measures of association were included in the original article, available raw data in a 2 × 2 table were used to calculate an odds ratio and 95% confidence intervals for dichotomous or categorical measures, with odds ratios above and below 1 representing respectively higher and lower participation. A pooled odds ratio was calculated using a random effects model due to observed heterogeneity between studies. For continuous measures, the difference between means (Δ) among participants and non-participants was calculated and a Cohen's d value was calculated reflecting the standardized difference between means. A d-value of 0.2 was considered to represent a small difference, 0.5 a medium difference, and 0.8 a large difference. The influence of programme characteristics on participation level was analysed by a meta-analytical approach, pooling the participation numbers and total population numbers for the relevant programme characteristics.
Participation levels and determinants of participation in educational or counselling worksite health promotion programmes
Franklin 2006 
Employees of an insurance company (n = 960)
Daily e-mail messages
with links self-monitoring
on nutrition and physical
activity over 6 months.
40% (n = 388)
(n = 345 completed
baseline health survey)
income, > $59.999
(n = 3500)
1 information session with goal
setting and subsequent
pedometer use and e-mail support
to increase physical activity
over 4 weeks.
34% (n = 1195)
(n = 927 provided
Employees of a health care system
(n = 6539)
Self-monitoring and weekly e-mail support
to increase physical activity and
a healthy diet over a 16-week period
17% (n = 1129)
(n = 1409, results on
n = 800 responded to questionnaire)
8 week programme with printed (I1)
or website (I2) education
and 4 reinforcement moments
respectively by letter and e-mail.
46% (n = 655)
age (yrs, mean)
intermediate or high education
BMI (kg/m2, mean)
good or excellent general health
academic job classification
Δ = 0 yrs; d = 0.00
Δ = 1 kg/m2; d = 0.14
Employees and spouses of 6 companies
(n = 21396)
1-time health risk assessment
with personalized feedback
letters on cancer risk factors
21% (n = 4395)
age (yrs, mean)
P: 44.8; all: 43.0
Employees of 6 organizations from
the private and public sector
(n = 1741)
Education materials, followed by 6-monthly
telephone counselling sessions for 12 to 24
months on 7 risk areas (physical activity,
nutrition, weight, smoking, stress management,
back care, and cholesterol control)
35% (n = 607)
age (yrs, mean)
# health risks (lifestyle areas, 0–13)
Δ = -1 yr
Δ = -0.34 health risks*
community intervention trial
Employees in businesses participating
in the Minnesota Heart Health Program
intervention (n = 17626)
3 exercise competitions between
companies with recording the
type and minutes of daily exercise.
37% (n = 6495)
company size, 45–500 employees
company size, > 500 employees
University employees and spouses
(n = 338)
Self-monitoring to increase
physical activity over
a period of 20 weeks.
30% (n = 103)
Nonrandomized controlled trial
Management-level male employees with
elevated total cholesterol levels
(n = 70)
An individual instruction,
every 3 months group meetings,
and monthly telephone support to
decrease cholesterol level.
47% (n = 33)
age (yrs, mean)
aerobic activity (days/wk, mean)
cholesterol level > 6.17
weight (kg, mean)
% body fat (mean)
Δ = 9 yrs*; d = 2.55
Δ = 0 days/wk; d = 0.00
Δ = 1 kg; d = 0.39
Δ = 1%; d = 0.24
Stratified sample of university employees
(n = 110 invited, 81% response)
Health fair and health habit modification
programmes on exercise, weight control,
stress management and smoking cessation.
25% of respondents
(n = 22)
age (yrs, mean)
income above $30.000
faculty employees (vs clerical/support)
Δ = 5.6*
Participation levels and determinants of participation in worksite health promotion programmes offering access to a fitness programme
Worksite health promotion programme
Determinants of participation
Stratified sample of participants and
non-participants from 3 companies
(police force, chemical industry and banking)
(n = 900, 98% response)
Fitness programme with supervised fitness
exercises twice a week for 1 hour.
53% of stratified sample
(n = 415)
age (yrs, mean)
# sick days (days, mean)
0.77 [0.53–1 .12]
Δ = -1.1 yrs; d = -0.14
Δ = -1.93 days
Employees of a petrochemical
10% (n = 151)
low fitness risk
low obesity risk
newly hired insurance company employees
(n = 294)
Membership of a company's fitness centre
within first year of employment.
19% (n = 55)
age, > 40
education some college
education college graduate
pay grade 7–13
pay grade above 14
< 20% overweight
1–2×/wk physical activity
> 2×/wk physical activity
Employees of an oil company (n = 2000)
(76% of the participants (n = 400)
and 88% of a random sample of non-participants
(n = 246) completed the questionnaire)
Membership of a company's fitness centre
within the first 6 months of existence
26% (n = 526)
within questionnaire respondents:
Employees of an insurance company
(n = 8069)
Membership of a company's fitness centre,
within the first 2 yrs of existence.
28% (n = 2232)
age men (yrs, mean)
age women (yrs, mean)
sick leave men (days, mean)
sick leave women (days, mean)
Δ = -1.0 yrs*
Δ = -5.3 yrs*
Δ = -0.63 days*
Δ = -0.93 days*
Employees of a foods corporation (n = 2400)
(76% of the participants
(n = 409 and 44% of a random sample of
non-participants (n = 374)
completed the questionnaire)
Physical assessment and membership of the
company's health fitness centre.
22% (n = 535)
activity past 3 months (mean), m
activity past 3 months (mean), f
health rating (mean) m
health rating (mean) f
Δ = 0.16
Δ = 0.23
Δ = 0.12
Δ = 0.3*
Participation levels and determinants of participation in multi-component worksite health promotion programmes
Worksite health promotion programme
Determinants of participation
Benefit-eligible hospital employees
(n = 2421)
Health risk assessment with results converted
to dollar equivalents, plus a series of health
promotion activities on physical activity,
weight, nutrition, smoking, and stress management
for variable time periods.
not at risk (body fat)
not at risk (cholesterol)
PR = 0.42
PR = 0.69
Career army personnel and spouses
A 4-day vacation programme with lectures,
workshops, and access to sport facilities.
(n = 353)
Employees of a petrochemical
(n = 2290)
Health risk assessment, fitness centre, and
education classes on physical activity,
weight, nutrition, smoking, stress-management
and blood pressure during a period of 2 yrs.
64% (n = 1471)
low fitness risk
low nutrition risk
low cholesterol risk
low obesity risk
low hypertension risk
Random sample of employees of
intervention worksites in the
WellWorksTrial (n = 2767)
Cancer-prevention intervention with several
activities on individual and organizational
level on nutrition, smoking, occupational
safety for a 2-yr period.
49% (n = 1224)
white collar worker vs. crafts/labourers
University employees with 2 yrs
of continuous employment
(n = 4972)
Health screens and lifestyle improvement
programmes on smoking cessation,
weight control, stress management,
nutrition education, fitness and
63% (n = 3122)
age, > 55
Food Company employees
(n = 1320)
Health screening followed by a variety
of programmes during a 8-wk period:
exercise equipment, and classes on
activity, nutrition, hypertension and
52% (n = 692)
age (yrs, mean)
P: 42.6 all workers: 43.0
Teachers in schools
(n = 11830)
Health screen followed by 10-wk program
with exercise sessions and
health education classes.
33% (n = 3873)
The demographic determinants most often reported were sex (n = 22), age (n = 19), ethnicity (n = 10), education (n = 8), marital status (n = 7), and income (n = 3) (Tables 1, 2, 3). Most studies reported a higher participation among women (n = 16), of which 12 reached statistical significance [12, 14, 16, 18–20, 29–33]. In contrast, 6 studies found a higher participation among men [15, 21, 22, 24–26], of which 3 were statistically significant [15, 24, 26]. A higher participation among female employees was found for educational and multi-component programmes, but not for fitness centre facilities (Table 2).
Contradictory results were reported for age with both statistically significant higher by [13, 18, 28, 31, 33] and lower [12, 20, 24, 27, 32] participation levels among older employees. For marital status, five [16–18, 29, 33] out of seven studies found a higher participation level among married or cohabiting employees (of which two were statistically significant [16, 33]). Two out of six studies that reported a higher participation level among Caucasian or white employees found a statistically significant difference in comparison with black or Hispanic employees [15, 28]. None of the four studies reporting a lower participation among Caucasian or white employees reached statistical significance [12, 26, 29]. Concerning education and income, both positive and negative associations were reported. Four positive statistically significant associations were found for a higher education level [26, 28, 32, 33], and one study reported a higher participation level for those with a lower education level . One out of three studies showed a higher participation level among workers with a higher income .
A large variety of health-related determinants were addressed, most notably (over)weight (n = 6), physical activity level (n = 5), smoking (n = 3), cholesterol level (n = 3), general health/health risks (n = 3), blood pressure (n = 2), and nutrition (n = 1). For health-related determinants, there is no consistent evidence for a higher participation among healthier workers. Lewis (1996) reported contrary findings for the multi-component and fitness centre programme: a higher participation among employees with obesity and hypertension risk in the multi-component programme and a higher participation among those with a low fitness and obesity risk in the fitness centre intervention . One study reported a higher participation those with an elevated cholesterol level in a nutrition programme . Some studies reported a higher participation level among those with less health risks [21, 25], and those with less sick leave .
Work-related determinants studied were job type (n = 5), employment (full/part-time) (n = 3), company size (n = 1), and work shift (n = 1). The only statistically significant associations were a higher participation among white-collar or workers with secure contracts [30, 31], fulltime-workers [22, 31], and employees in smaller companies . A lower participation level was found for those with shift work .
Pooled odds ratios and corresponding 95% confidence intervals for participation levels for specific demographic determinants
Pooled OR [95%CI]
Pooled participation levels and corresponding 95% confidence intervals for study characteristics
number of studies (n)*
number of participants (n)
mean (%) [95% CI]
[33.3% – 33.8%]
[30.5% – 30.9%]
[31.8% – 32.7%]
[31.5% – 31.9%]
[27.8% – 28.2%]
[25.4% – 26.1%]
[42.9% – 43.3%]
[28.9% – 29.5%]
[32.4% – 32.8%]
In this systematic review, participation levels in health promotion interventions at the workplace were typically below 50%. A large variation in participation levels and determinants of initial participation in worksite health promotion was shown, and except for sex few statistically significant associations with initial participation were found. Female workers had a higher participation than men, but this difference was not observed for interventions consisting of fitness centre programmes. In addition, the review showed that programs that provide (1) incentives, (2) offer a multi-component strategy, (3) focus on multiple behaviours rather than on physical activity only have a higher overall participation level.
A major reason for choosing the worksite as setting for health promotion is the possibility to reach large groups [7, 9]. It is striking that the differences between participation levels were large, with mainly low participation levels, but also levels up to 64%. The large variation is comparable to the findings of Glasgow and colleagues (1993), who found participation levels ranging from 20% to 76%. The authors noticed that attending a single screening does not require much commitment . In our review, we included only studies evaluating interventions aimed at physical activity and/or nutrition, and therefore excluded studies evaluating only a single health risk assessment (HRA). The median participation level found in a review on 24 studies by Bull and colleagues (2003) was higher than the median reported in this review (61% versus 34%) . It is not clear if Bull and colleagues included studies evaluating a HRA.
The findings on determinants of participation are in accordance with the review of Glasgow and colleagues . The overall view is that female employees are more likely to participate in health promotion programmes than male employees.
After pooling, an overall higher participation level for married employees was found. All other demographic characteristics showed no consistent pattern. Only for age, there appeared to be a trend with a higher participation among younger employees, and lowest participation level among the oldest age group. As mentioned, just few statistically significant associations for health- and work-related determinants were found. Several studies have reported higher participation in smaller worksites albeit without providing quantitative information [34, 35]. This finding is supported in this review by the included study of Blake and colleagues (1996) . No pooled ORs were calculated for the health- and work-related determinants due to the large variation in definition of determinants and programmes evaluated.
More than 80% of the studies evaluating a WHPP on nutrition or PA did not report any determinants of non-participants. In 1993, Glasgow and colleagues already recommended that future studies should report participation levels, the number of employees entering the programme, and demographic information . This information is needed to gain insight in potentially selective participation and external validity. Just few studies included information on educational level and income. Since unhealthy lifestyles are more common among lower socio-economic groups, it is important to get insight in the reach (and effectiveness) in these specific groups. Information on determinants should be an essential aspect of a process evaluation. In the RE-AIM framework for the evaluation of the public health impact of health promotion interventions, the 'reach' dimension is included which is measured by comparing records of participants and complete sample information for a defined population, in this case the worksite . In the recent CONSORT statements it is emphasized to include information on the eligible participants in order to increase the validity .
In total, 64 out of 130 (49%) associations between determinants and participation did not reach statistical significance. These null associations may be the result of a small sample size and lack of statistical power, and the presence of another risk factor or confounder . It is not likely that most null associations are explained by the sample size or confounding, because most studies had sample sizes larger than 500 subjects, and most ORs were calculated by means of univariate analysis. Thus, the lack of a clear health-related selection in participation suggests that WHPPs are able to reach those most-at-risk and, hence, provide a valuable setting.
After stratification of the demographic determinants by programme type, it appeared that fitness centre studies do not suffer from a lower participation among men. Further, no statistically significant differences in demographic determinants were found between programme categories. The finding that fitness centre studies do not favour female workers in comparison with other programme categories, suggests that the content of intervention programmes should be tailored to the population characteristics.
In addition to determinants that may play a role in the uptake of interventions in the context of work settings, several programme characteristics were associated with participation. First, this review and others  suggest that the inclusion of an incentive can have beneficial effects on reach, hence increasing the absolute number of people who engage in health-related activities. Second, the present finding that more multi-component interventions do not decrease the uptake is in itself reassuring. A potential explanation for this finding may be that these interventions offer a large choice for potential participants. It could be hypothesized that multi-component interventions may have bigger participation levels as it matches with a larger array of people, whereas a mismatch is more likely for single components whereby persons may not see the need or be ready to engage in a particular activity. Finally, in this review a fee for participation was not identified as a barrier to participate. The 4 studies reporting on interventions with a fee for participation included 1 very large study . Excluding this study showed among the remaining 3 studies a lower participation level (participation level: 24.3%; 95% CI: 22.7%–25.8%) as compared to studies not requiring a fee for participation (participation level: 31.7%; 95% CI: 31.5–31.9%). This indicates that the results of the pooled analysis should be interpreted carefully depending on the studies included.
Low participation levels will result in decreased (cost-)effectiveness of intervention programmes on population level and a potentially decreased generalizability of the results . Implications for raising participation levels in WHPPs are the provision of incentives, or a broad array of programme offers. To what degree these strategies affect also compliance to an intervention programme should be considered.
This systematic review has some limitations. First, the literature search was limited to two electronic databases, with an overlap of 86% of the articles. With just two electronic databases and only English publications included, it is possible that we missed some useful studies. We assume this does not have a major effect on the findings. Second, many interventions are conducted in practice that are not well-evaluated and not published in scientific literature. This review is limited to the published research. Third, 8 out of 30 studies were excluded because they reported only qualitative information on initial participation. Fourth, pooling of all determinants was impossible because of the large heterogeneity in definition of initial participation, in programme components, and measurement of determinants. Finally, due to the limited information provided in studies, the possibility to study the interaction between determinants and programme characteristics was restricted.
In this systematic review, participation levels in health promotion interventions at the workplace were typically below 50%. This will greatly influence the effects of these interventions. Few studies evaluated the influence of health, lifestyle and work-related factors on participation, which hampers the insight in the underlying determinants of initial participation in worksite health promotion. This insight is essential to develop tailored intervention programmes, to reach those who need it most, and to increase generalizability across all workers.
This study was funded by ZonMw, The Netherlands Organization for Health Research and Development (project number 62300039). This study was conducted in collaboration with the HOPE project (Health promotion through obesity prevention across Europe).
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