Table 5 Outcome measures for evaluation plan

Reach

Number of patients who received a call to book an appointment at the Co-LEC compared to number of patients eligible for the service

Clinic records

To demonstrate the integration of oncologist referral within the clinics

patient level

Effectiveness

Patient enrollment in exercise program

Clinic records

To demonstrate the effectiveness of the implementation strategy in engaging patients in the Co-LEC

patient level

Patient attendance for initial consult

Adoption

Number of oncologists per site that participate in exercise referral compared to those able to refer

Clinic records

To determine the absolute number, proportion, and representativeness of utilization of referral the program at both a site and individual provider and staff member level.

organizational level

Surveys

Number of exercise referrals completed per oncologist

PSO engagement in booking process

Implementation (Fidelity)

Fidelity to proposed workflow

Surveys

To demonstrate adherence to the proposed workflow and highlight any deviations and/or intentional adaptations

Program costs

Clinic records

To compare the patient experience to the protocol to understand what components of the intervention are actually being delivered by the oncologists.

organizational level

Patient experience

Maintenance

Degree to which the practice has become integrated into standard practices for the organization and individual oncologists

Semi-structured interviews

To understand to how much a part of the routine the referral practice has become and highlight areas that may threaten its ability to be sustained

organizational level

Financial sustainability for service

Policy/workflow audit

Clinic records